Overview
Time tracking in Handoff lets your crew track hours directly against specific projects from their phones tablets, or PC. Each time entry records the crew member's hourly rate when they clock in, turning tracked hours into actual labor costs.
Additionally, the desktop web version supports full workflows for reviewing, approving, and entering time entries, ensuring seamless accessibility across platforms.
Clean shifts are approved automatically, while exceptions are sent to you for review. When Add labor hours to project budgets is enabled, approved labor costs are added directly to the project budget so you can compare actual labor against your estimate while the job is still in progress.
Time tracking is available on the Pro and Scale plans.
Advanced subcontractor time tracking tools may require a higher-tier plan, but basic manual alternatives like Daily Logs are available on lower plans.
How time tracking works
Clock in to a project
Crew members clock in from their phones and select the project they are working on. The timer runs until they clock out.
Track labor costs
Each time entry is stamped with the crew member's hourly rate at the time they clock in. This gives every shift its own labor cost without requiring separate timesheets or manual data entry.
Automatically approve clean shifts
When a crew member clocks out, Handoff automatically approves shifts that do not require review.
Review exceptions
Shifts that need attention are routed to you for review. This can include a shift that ran long or one that started away from the job site.
Add approved labor to the project budget
Enable Add labor hours to project budgets to have approved hours appear on the project budget as actual labor costs alongside your estimate.
Monitor estimated vs. actual labor
Use the project budget to see how actual labor costs compare with your estimate while the job is still underway.
Additional Notes
Using Daily Logs for Manual Time Tracking
If you need to track time for subcontractors or individuals not stored in your account and wish to avoid upgrading to a higher-tier plan, you can use the Daily Logs feature. This manual alternative enables you to record time entries without requiring advanced subcontractor time tracking tools. Follow these steps:
Open the relevant project in Handoff.
Navigate to the "Records" section.
Select "Daily Logs."
Create a new daily log entry and manually record the person’s time.
This method provides a straightforward way to manage time tracking within your current plan.
Time tracking is available on the Pro and Scale plans.
The feature is currently in Beta.
Labor costs are based on the crew member's hourly rate when they clock in.
Clean shifts are approved automatically, so you only need to review exceptions.
Approved hours are added to project budgets only when Add labor hours to project budgets is enabled.