Job Financials
Budgets and expenses, invoicing and progress billing, and collecting payments.
By Dave and 1 other2 authors12 articles
Budgets & Expenses
Budgets, expenses, cost codes, and project costs compared with budget.
- How project budgets workHandoff builds a project budget from approved estimates and change orders. See what is in it, how to change it mid-job, and how status and export work.
- How to read the Estimated project value cardThe Estimated project value card on a project's Overview shows what you've estimated, budgeted, invoiced, and earned on the job, with a breakdown for each.
- How to read the Budget tabRead the Budget tab cards, columns, and variance on desktop and in the mobile app, and open a line to see its linked expenses.
- How to add expenses to a project budgetAdd actual costs to a project budget by extracting a receipt, entering an expense by hand, or reviewing QuickBooks expenses, then edit or delete them.
- How to track labor costs against your budgetTurn on labor costs for project budgets, set hourly rates, choose whose hours count, and assign hours to a budget line item.
- How to set up and use cost codesBuild your company cost code library from NAHB codes, a file, or by hand, nest codes under parents, and assign codes to estimate line items.
Invoicing & Progress Billing
Create invoices, progress billing, partial invoices, and invoice management.
- How to create and send an invoiceCreate an invoice from a project, the Invoices tab, an estimate, an approved proposal, or a payment schedule, then send it by text, email, or link.
- What you can add to an invoiceAn invoice can bill a fixed amount or itemized rows, and can carry a message, attachments, a due date, discount, tax, and terms.
Collecting Payments
Collect ACH or card payments, log manual payments, and track payment status.
- How to log a payment and track invoice statusRecord a check, cash, or other payment against an invoice, mark it paid, and read each invoice status in Handoff.
- How to send a payment receiptSend your client a receipt by text, email, or link after an invoice is paid, then resend it or save a copy for your records.
- What your client sees when they pay an invoiceYour client opens the invoice link, reviews it, and selects Pay now to pay by card or bank transfer. See each screen, and what they see without online payments.
- Client can't open or pay an invoice: how to fix itFix an invoice your client can't open, didn't receive, or can't pay. Check contact details, resend or share the link, and turn on online payments.